Wedding Video Contract
It is normal for professional wedding videographers to ask clients to sign a contract — this protects both parties and clarifies exactly what is expected.
The example contract below is a reference for both videographers and clients. It is a fairly typical example which includes common issues such as coverage schedule, prices, delivery, etc. This contract uses a fictitious business called "Fantastic Memories Ltd". Text shown in [red] will depend on the videographer. More explanatory notes are given below.
Contract for Wedding Video Services
This is a legally binding contract between Fantastic Memories Ltd , 417 Racecourse Road, Newtown, Noddyland, and
| ________________________________________ |
| ________________________________________ |
| ________________________________________ |
| (names(s) and contact details, hereafter referred to as "the client") |
Fantastic Memories Ltd has been contracted to perform the wedding video service selected below on _________ (date). Coverage locations and times will be as follows:
| Preparations: | _______________________________________ |
| Ceremony: | _______________________________________ |
| Photo Shoot: | _______________________________________ |
| Reception: | _______________________________________ |
| Any other coverage required (e.g. rehearsal): | |
| _______________________________________ | |
| _______________________________________ | |
Service Selected
Gold Package
[Details]
Silver Package
[Details]
Bronze Package
[Details]
Travel and accommodation costs (if required):
[Details]
Delivery
| The final edited video will be delivered to: |
| _______________________________________ |
| on or before (date): |
| _______________________________________ |
| Number of copies and format(s): |
| _______________________________________ |
| _______________________________________ |
[Price per copy]
Other Contacts
| Celebrant: | _______________________________________ |
| Photographer: | _______________________________________ |
| DJ: | _______________________________________ |
| Others: | _______________________________________ |
| _______________________________________ |
Miscellany
All or part of this video may be used by Fantastic Memories Ltd for promotional purposes (please choose): YES / NO
Terms & Conditions
A non-refundable deposit of $[XXX.XX] is payable two weeks before the wedding date. The balance is due within one week following the wedding date and before the finished product is delivered.
In the event that more than one client wishes to book wedding services on the same day, preference will go to the first client to pay the deposit. Rescheduled weddings will only be accommodated if the new date does not conflict with another booked wedding.
Fantastic Memories Ltd will be the exclusive professional videographer. Friends and family are permitted to operate video cameras on the condition that they do not interfere with or get in the way of the professional coverage.
It is the client's responsibility to secure access to areas for videography. Fantastic Memories Ltd will not be responsible for coverage lost due to access restrictions.
Creative aspects such as shooting and editing style are at the discretion of Fantastic Memories Ltd.
Fantastic Memories Ltd will not be held liable for any production problems beyond our control, e.g. bad weather, accidents, poor acoustics/lighting, interference from guests, etc.
Fantastic Memories Ltd reserves the right to terminate this contract at any time for any reasonable cause, e.g. accident or ill health. In this event all monies paid will be refunded in full.
Any liability on the part of Fantastic Memories Ltd will be limited to the amount of monies paid.
Upon taking possession of the finished product, the client must inform Fantastic Memories Ltd of any technical or other problems with the video within 7 days. After 7 days, if no notification has been received, the client will be deemed to be satisfied with the product.
Copyright will be owned by [the client or Fantastic Memories Ltd].
Notes
Contact Details: Include physical address, phone numbers and email address.
Service Selected: List details of the package, number of cameras, approximate duration, etc.
Copyright: Be clear about who owns the copyright and how duplicates are affected.